10 bestPrinter For Occasional Useof June 2025
112M consumers helped this year.
1
Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black
Epson
9.9
2
Epson EcoTank ET-4850 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner, Copier, Fax, ADF and Ethernet – The Perfect Printer for Your Office - White
Epson
9.8
23% off
3
HP OfficeJet 8015e All-in-One Wireless Color Printer for Home Office, with Bonus 6 Months Free Instant Ink with HP+, Works with Alexa (228F5A) Grey
HP
9.6
4
HP Envy Inspire 7955e All-in-One Printer with Bonus 3 Months of Instant Ink with HP+
HP
9.4
5
Brother HL-L3220CDW Wireless Compact Digital Colour Printer with Laser Quality, Duplex and Mobile Device Printing-Say Goodbye to Last-Minute Ink & Toner Runs with a Brother Refresh Subscription!
Brother
9.2
OtherUp to 13% off
Epson EcoTank ET-4800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scanner, Copier, Fax, ADF and Ethernet – Ideal for Your Home Office
HP Envy Inspire 7255e All-in-One Printer with Bonus 3 Months of Instant Ink with HP+ White
Epson Expression Premium Xp-7100 Wireless Color Photo Printer with Adf, Scanner and Copier
Canon Pixma TS5320 Wireless All-in-One Inkjet Printer - Copying, Scanning - Perfect for Home and Office Use, Black
6
Epson Ecotank Et-3830 Wireless Color All-in-one Cartridge-free Supertank Printer with Scan, Copy, Auto 2-sided Printing and Ethernet – the Perfect Printer for Productive Families
Epson
8.9
9% off
7
Canon PIXMA TS3420 Wireless Inkjet Printer
Canon
8.7
13% off
8
Canon PIXMA MG3620 Wireless All-in-One Inkjet Printer Red
Canon
8.4
9
Brother MFC-J1170DW Wireless Color Inkjet All-in-One Printer – Get 80 Free Pages/Month for 1 Year!
Brother
8.1
10
Canon Pixma TR7620a Home Office Printer
Canon
7.8
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A Guide to Selecting the Best Printer For Occasional Use
Choosing a printer for occasional use means you want something reliable that won’t give you trouble if it sits unused for a while. The right printer should be easy to maintain, simple to set up, and not require frequent ink or toner replacements. Think about what you’ll print most often—documents, photos, or both—and how much space you have for the printer. Also, consider how you want to connect to the printer, such as via USB, Wi-Fi, or even from your phone. By focusing on your actual needs and understanding the main features, you can find a printer that fits your lifestyle and won’t cause headaches when you need it.
Printer Type (Inkjet vs. Laser)
The type of printer you choose—inkjet or laser—affects how well it handles occasional use. Inkjet printers are versatile and good for both photos and documents, but their ink can dry out if not used regularly. Laser printers use toner, which doesn’t dry out, making them better for infrequent printing, especially if you mostly print text. If you print photos or color documents occasionally, an inkjet might be better, but for mostly black-and-white documents, a laser printer is often more reliable for occasional use.
Connectivity Options
Connectivity refers to how you connect your devices to the printer. Common options include USB, Wi-Fi, Bluetooth, and sometimes Ethernet. USB is simple and reliable for one computer, while Wi-Fi and Bluetooth let you print from multiple devices, including phones and tablets, without cables. For occasional use, wireless options add convenience, especially if you want to print from different rooms or devices. Choose the connectivity that matches how and where you plan to print.
Print Speed
Print speed is measured in pages per minute (ppm) and tells you how fast the printer can produce documents. For occasional use, super-fast speeds aren’t usually necessary, but you don’t want to wait forever for a page to print. Low speeds (under 10 ppm) are fine for light, infrequent printing, while moderate speeds (10–20 ppm) are better if you sometimes print longer documents. Think about your patience and how often you’ll need to print multiple pages at once.
Print Quality (Resolution)
Print quality is measured in dots per inch (dpi) and affects how sharp and clear your prints look. Higher dpi means better detail, which is important for photos or graphics, while lower dpi is usually fine for text. For occasional document printing, a standard resolution (600 x 600 dpi or similar) is enough. If you want to print photos or images, look for higher resolution. Match the print quality to what you plan to print most often.
Cartridge/Toner Longevity
This refers to how long the ink or toner lasts before needing replacement. For occasional use, you want cartridges or toner that won’t dry out or expire quickly. Laser printers have toner that lasts longer and doesn’t dry out, making them ideal for infrequent use. If you choose an inkjet, look for models with individual color cartridges or those designed for low maintenance. Consider how often you want to deal with replacing ink or toner and pick accordingly.
Size and Footprint
The size and footprint of a printer determine how much space it will take up in your home or office. For occasional use, a compact printer is often best, especially if you don’t have a dedicated workspace. Smaller printers are easier to store and move, but may have fewer features. Think about where you’ll keep the printer and how much space you can spare, then choose a size that fits comfortably.
Maintenance Requirements
Maintenance includes things like cleaning print heads, replacing cartridges, and running diagnostic checks. Some printers need more attention than others, especially inkjets, which can clog if left unused. Laser printers generally require less maintenance. If you want a hassle-free experience, look for printers with self-cleaning features or those known for low maintenance. Consider how much time and effort you’re willing to spend keeping your printer in good shape.
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